Organizational Assessment Tool Resource Bank: FAQs

 

What does OAT stand for?

It stands for Organization Assessment Tool.

 

What does OATQ stand for?

It stands for Organization Assessment Tool Questionnaire.

 

What does OAT RB stand for?

It stands for the Organization Assessment Tool Resource Bank.

 

What are the 3 Propellus pillars?

Pillars = Sections (see the question below for more information). The 3 Propellus pillars are:

  1. Program Design
  2. Business Planning
  3. Culture

 

I see that the information on the OATQ and OAT RB is divided into 3 sections and each sections is represented by a different colour. Can you tell me more about this?

Sure! Great observation. The 3 sections on the OATQ and OAT RB are the 3 pillars of engagement that Propellus believes are necessary to build and manage a healthy and thriving organization.

  1. Program Design = yellow
  2. Business Planning = teal
  3. Culture = red

The OATQ and OAT RB are pretty dense and hold a lot of information. We thought it would be easier to interpret these tools if we implemented a colour coding system.

So, to re-cap: anytime you see something in yellow, you know that it belongs to Program Design, teal belongs to Business Planning, and red belongs to Culture.

 

Okay, does that mean that 18 questions asked on the OATQ are represented by the same colour coding system?

Yes! You nailed it. The 3 sections on the OATQ and OAT RB are Program Design (yellow), Business Planning (teal), and Culture (red). These 3 sections host 18 categories of more finely detailed activities, operations, and shared practices.

Think of the 3 sections (or pillars) as an umbrella. Each section covers a certain number of categories that make up 18 activities, operations, and shared practices required in the management of a strong and healthy organization.

Together the 18 categories under the 3 sections, fall under a single common umbrella: a strong organization.

 

What are the 18 questions that make up the OATQ?

Program Design

  • Mission & Programs
  • Program Design
  • Program Implementation
  • Program Impact

Business Planning

  • Administration
  • Accountability
  • Accreditation
  • Professional Development
  • Adequate Funding
  • Diversity of Funding
  • Long-term Strategic Planning

Culture

  • Community Collaboration
  • Staff Qualifications/Capacity
  • Internal Communications
  • Human Resources
  • Active Board
  • Board & Staff Relations
  • Board Development & Training

 

I’ve logged in and right away I see a wheel. Can you tell me more about this wheel?

Sure! This wheel is a visual representation of how you answered your OATQ.

Sample Wheel:

Screen Shot 2016-02-22 at 7.41.04 AM

 

Interesting, so how do I interpret and interact with my wheel?

Your wheel is interactive and can be navigated 2 ways. You can click on the wheel itself or navigate by using the legend below the block text on each page.

Option 1: Wheel

Screen Shot 2016-02-22 at 7.41.38 AM

Option 2: Legend below the block text

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On the landing page (the first page you see when you login) when you hover on the wheel you will notice that the wheel is labeled, divided, and colour coded into 3 sections and has 18 categories (see above for more information on this).

If you click on any one of these sections: Program Design (yellow), Business Planning (teal) and Culture (red), you will enter categories of the more finely detailed activities, operations and shared practices, that these 3 sections make up.

Screen Shot 2016-02-19 at 1.49.07 PM
When you start to interact with the wheel you will notice a block of text on every page. This block text is a definition for that particular section or category.

Sample Defintion:

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You will know that you are in a particular category of the 18 when a specific section on the wheel is highlighted in light teal.

Sample Highlighted Category:

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As you explore and dig into the various categories on your wheel, at the bottom of each page you will notice that your wheel has generated resources that are specific to the needs of your organization, as identified by your answers in the OATQ.

Sample Resources:

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Neat! Okay, so what do the colour blocks on the wheel represent?

Looking at the wheel, you will notice that each of the 18 categories is represented by stacked colour blocks. Generally speaking, the colour blocks represent how you answered the questions in your OATQ.

  • More blocks mean that you have self-identified your organization’s strength in that particular category.
  • Fewer blocks mean that you have self-identified a need for growth and exploration in that particular category.
  • If there are any categories on your wheel that do not show any blocks, it means that you answered not applicable to that specific category in the OATQ.
  • If you see a single colour block on the inside of the wheel, it means that you have self-identified that particular category as an area that needs to be strengthened and prioritized in your organization.

Sample Wheel:

Screen Shot 2016-02-22 at 2.58.06 PM

 

I see different resources populating every time I change sections or categories, can you tell me more about this?

Absolutely! As you explore and dig into the various categories and sections on your wheel, at the bottom of each page you will notice that your wheel has generated resources that are specific to the needs of your organization, as identified by your answers in the OATQ.

 

Cool! I’ve spent a fair bit of time interacting with my wheel and now would like to focus on the resources, can I bypass my wheel and go directly to the Resource Bank?

You sure can! Just login and click on the ‘Resource Bank’ tab in the top right hand corner on the navigation bar.

 

It’s really cool that the wheel generates resources unique to my organization’s needs. I’d like to see what resources other organizations receive. Is that possible?

Yes and no.

Organization results are confidential and are to be used at the discretion of the organization.

Although, the Resource Bank stores all of the resources that the wheel has the ability to generate. To search for resources, click on the Resource Bank tab in the top right hand corner on the navigation bar and fill out the search criteria.

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Does the Resource Bank show me all resources, or just resources that are specific to my organization?

Great question! When you are interacting with your wheel, you will see resources that are specific to the needs of your organization, as identified by your answers in your OATQ. When you use the Resource Bank you are able to search all resources.